Lynn Grove High School

BOOKING CONDITIONS

1. All letting fees shall be paid on time by the Hirer. Hirers Failing to pay invoices on time will have an additional administration fee of £5 added to their invoice.
2. Specific bookings may be made for single lettings or for repetitive lettings.
3. Provisional bookings may be cancelled by the Hirer at any time, but specific bookings cannot be cancelled unless 14 days prior notice has been given by the Hirer; where this notice has been given, the fee relating to the cancelled booking may be refunded by the school.
4. Where the school is obliged to cancel a specific booking for any reason other than at the Hirer’s instigation, the fee relating to the booking will be refunded.

USE OF PREMISES

1. School equipment other than that specified at the time of the letting shall not be used.
2. School furniture shall not be moved by the Hirer except by arrangement with the FDO/ Site Manager/Caretaker.
3. Nails, tacks, screws, etc. shall not be driven into, or adhesives fixed to walls, floors, ceilings, furniture or fittings and no decoration of any kind shall be put up.
4. Footwear likely to damage the floors is not to be worn.
5. Litter and property belonging to the Hirer or his agents is to be removed by the Hirer at the end of the period of hire.
6. Alterations to lighting or heating systems are forbidden.

COPYRIGHT

1. The Hirer or his agents shall not infringe any copyright, or performing rights and undertakes to indemnify the School against costs for any infringement.

CHARGES FOR SPORTING USE

1. The Hirer is reminded that the charges for Sporting Use relate to facilities available and at the standards provided for pupils.
2. If a Hirer should require facilities of a higher standard, then the Hirer will be responsible for the additional costs incurred by the school in meeting the special demands.

FIRE SAFETY

1. The Hirer is reminded of the need to observe Fire Safety.

DAMAGE TO PROPERTY

1. The Hirer undertakes to make good any damage to the property of the school caused by the neglect or default of the Hirer or organisation of his or their agents.

LIABILITY OF HIRER

1. The School shall not be liable for any injury (including injury resulting in death) or damage to or loss of property, which shall or may occur to, or be sustained by the Hirer, his assistants, servants or agents, or others entering the property in the exercise or purported exercise of the hiring (except such injury or damage as may occur by reason of the neglect of the school).
2. The Hirer will indemnify and keep indemnified the school, its servants and agents, from and against all clais and liabilities in respect of such injury or damage and all actions, proceedings, costs, damages and expenses in regard thereto and also from and against all other liability, claims, demands, proceedings, costs, damages and expenses in respect of injury to person whomsoever (including injury resulting in death) and damage to or loss of property whatsoever which may arise from, or in the consequence of, the exercise or purported exercise of the hiring.  (Please see NOTE ‘A’ concerning insurance).
3. Hirers using the school for work with Youth Groups must provide the school with any relevant safeguarding documentation. (CRB check etc)

OTHER CONDITIONS

1. Other conditions that pertain to the Hire of the All Weather Pitch as per the separate Code of Practice for Users.

NOTE ‘A’:

In the particular case of damage to the school’s property being caused, the school’s insurers will deal with the case and may have a legal right of recovery from the Hirer.  In view of the potential liabilities in respect of damage to school property, however caused, and the other liabilities referred to in Conditions 6 and 7, Hirers must have Public Liability Insurance cover to the sum of One Million Pounds.  Should Hirers not have this insurance, the school can arrange for cover to be provided, at the expense of the Hirer.